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Physiology & Pharmacology

Ph.D. Checklist

It is the responsibility of each Ph.D. student to review this checklist and meet all requirements on time.

Indicate the date completed for each item.

  1. Make appropriate consultations prior to registration for the first semester's classes. Consult with your major professor. If a major professor has not been obtained, see the departmental graduate coordinator to get initial course information.
  2. Introduce yourself to professors in the department. This requirement may be automatically met as you arrange for a major professor. If your major professor was chosen before your arrival, you must still contact department professors to introduce yourself as a new graduate student in the department.
  3. Obtain a major professor before the end of the 2nd semester of classes (3rd semester if rotations are extended).
  4. In consultation with your major professor, choose an Advisory Committee and submit the “Advisory Committee For Doctoral Candidates” form to the graduate coordinator to be forwarded to the Graduate Dean by the end of the first semester of your second year in the program.
  5. Develop a Preliminary Doctoral Program of Study with advice from your major professor and submit this form to the graduate coordinator by the end of the first semester of your second year in the program.
  6. If approved, prepare the Final Doctoral Program of Study form, have it signed by your major professor and Advisory Committee, and submit it to the graduate coordinator for forwarding to the Graduate Dean.
  7. Complete coursework.
  8. Obtain approval from your major professor to take the comprehensive examinations. The Advisory Committee is responsible for arranging the comprehensive examinations.
  9. Request the graduate coordinator to notify the Graduate School of time and place of oral examination. This notification must be done at least three weeks prior to the examination, using the “Announcement of Doctoral Oral Comprehensive Examination” form.
  10. Take the written and oral comprehensive examinations. The comprehensive examinations will cover all completed coursework and training within the student's field of study. Questions may deal with elementary and advanced topics. These examinations are administered by the student's Advisory Committee. Other faculty members may also be present during the oral examination.
  11. Ask your major professor to notify the Graduate School of results of written and oral comprehensive examinations on the appropriate form.
  12. Apply to the Graduate School for admission to candidacy as soon as coursework from the program of study is completed, written and oral comprehensive exams have been passed and these results have been reported.
  13. Apply for graduation using the online form, observing the posted deadlines for the desired semester of graduation. You must be registered for a minimum of 3 semester hours the semester in which you complete all degree requirements.
  14. Prepare your dissertation document according to the style and format guidelines posted by the Graduate School.
  15. Submit a copy of your dissertation to your major professor at least four weeks before the date you plan to schedule the final defense of the dissertation. To avoid possible problems with deadlines, caused by revision of the dissertation, a good target date for submission of the dissertation to the major professor is the first day of classes of the semester you plan to graduate.
  16. At least three weeks ahead of time, ask the graduate coordinator to schedule the final oral examination using the “Announcement of Doctoral Oral Defense of Dissertation” form. The final oral defense committee is composed of the Advisory Committee. Other faculty members may also be present.
  17. Submit copies of the dissertation to the members of your Advisory Committee at least three weeks before defense of research.
  18. Ask your major professor to initiate approval for doctoral dissertation and final oral defense. The Advisory Committee may (a) accept, (b) accept with changes, or (c) reject the dissertation.
  19. Ask your major professor to report the action of the Advisory Committee to the Graduate School.
  20. Submit the original of the final copy of the dissertation to the Graduate School for the first format check by the published deadline. All requirements must be completed no less than two weeks prior to graduation.
  21. The dissertation is copyrighted, but make sure that a copyright does not result in a situation in which it is illegal for the line of research to continue in the major professor's laboratory.
  22. Make sure all requirements for the degree have been met and that published deadlines concerning graduation commencement requirements have been observed.

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